Digital transformation also goes from the way of working and the approach to new technologies: for SMEs and professionals it is time to intelligent workplace

In the context of digital transformation, supported also with renewed vigour by the political system, with the recent institution of the Ministry for Technology Innovation and Digitalization, and the consequent radical change of the performance of the work activities, with the so-called smart working to dominate the scenario

For SMEs and professionals, in fact, work is increasingly mobile, fluid and dynamic: document management, scans and prints are now released from traditional logics related to desktop or notebook computers.

Indeed, the watchword for modern small and medium-sized enterprises is agility.

Communication and document management, like many other aspects of professional life, are rapidly moving to smartphones and mobile devices.

It is no longer conceivable, in the era of digital transformation, to wait for physical presence in the office for any operation or communication.

Close competition in each sector is driving innovation as a tool for productivity and flexibility.

The Italian system has its backbone in the army of small companies, the real engine of the Italian economy, and the Ministry of Innovation is taking initiatives for their growth that leverage digitalization.

This is why it is critical for small and medium-sized entrepreneurs to be fully aware of the need to shape environments and working tools towards the latest possibilities offered by digital evolution.

Intelligent Workplace, start from the cloud

A real intelligent office, where different technologies play a decisive role, without forgetting a strong dose of pragmatism, a vital gift for entrepreneurial success. And the practical sense is not a secondary component in creating and managing an intelligent workplace.

A correct mix of high technology, experience and vision of the future are the basis for creating a real and virtual space that will accompany the entrepreneur for a long time. In addition to representing an important leap in quality in mindset, it is not uncommon to see the true heel of Achilles Italian.

One of the pillars of a smart workspace is its vocation to the cloud. A unique trend that must be calibrated with the focus of the company, the document.

Modern document management enabled by cloud and app is very useful for the agility of a work environment: a user can access, create or edit a file and print it with the simple use of an app.

The app system

And this is also the factor that determines the difference between modern multifunction printers and those of the past: access and management via apps and mobile devices.

It is easy to imagine the usefulness of this way of working, which streamlines back office activities and actually increases productivity. For example, a small entrepreneur can send the provisions for his employees directly to the printer in a productive environment, saving time and, consequently, money.

Document management, enabled by modern multi-function printers, is not limited to cloud-based printing.

On the contrary: apps (and the cloud again) allow a PMI to significantly reduce the volume of prints and, again, reduce costs.

The digitalization of documents allows us to move in the cloud not a little of what until recently would have been printed, perhaps for consultation only, and then thrown, with economic impact and environmental sustainability.

Certainly (especially in Italy) there is still a robust number of documents that cannot be avoided, for legal or bureaucratic reasons.

In other cases it is customary to predict it and no common sense entrepreneur will try to contradict a customer accustomed to receiving confirmations or paper offers.

That’s why for many reasons, the center of an intelligent workplace is often a digital multifunction printer.

A role that was certainly difficult to assume, for a peripheral that for many years was considered functional to office activities, but all in all secondary to traditional servers.

Objective: cost management in safety

The migration to the cloud, the result of digital transformation, has in fact removed physical servers from the productive context of many realities, leaving space for the clients only, however increasingly undermined by mobile devices.

The present is already called smart working and most of the professionals and small Italian entrepreneurs are easily juggled with numerous productivity apps, which we have talked about at various times: mobile office solutions, antivirus for mobile smartphone banking accompany daily

It is therefore essential to choose the enabling solutions for your intelligent workplace, the identification of solutions that combine all the needs of a modern working environment: cost containment, performance adapted to needs, safety and scalability.

These reflections are certainly true also for digital multifunction printers, and in particular for those aimed at the world of small and medium-sized enterprises.

In fact, where a large enterprise can undoubtedly buy best in class peripherals (strong with adequate purchasing power), a SME or a professional must devote appropriate attention to the choice of the most suitable solution.

In fact, the most performing solution is not always the best for a small company: the risk of making an oversized investment is far from remote.

This is why a collaboration with a system integrator can be successful: these realities are certainly the most suitable to guide a PMI in the best adoption of an intelligent workplace, and in the digital transformation as a whole.

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