Beyond digital storage: an integrated system based on computer document and electronic signature allows companies to adopt legal technology and artificial intelligence tools. (The author of the article is Francesco de Rugeriis, co-founder of Rokh)
The computer document is in fact a document. There is no doubt about this anymore: the matter that constitutes the document is, in fact, irrelevant.
But the concept of computer document is not really so recent.
The Code of the Digital Administration (CAD), has been in the process since 2005, defining it as the electronic document containing the computer representation of legal acts, facts or data (see Art. 1.1 p) of the CAD).
The 2014 European eIDAS Regulation also talks about this, including in the definition any content that is stored in electronic form, such as sound recordings, visual or audiovisual.
In the light of these definitive openings, we must necessarily assume that to produce computer documents it is sufficient to use special software that allows the native generation or to proceed to the training through the acquisition of the same by telematics, in short: the scanning. This is the so-called creation by acquisition of the product.
The doubt of all is linked to the probative value of the computer document.
Article 20 of the CAD provides that such documents fully comply with the requirement of written form when a digital signature or other type of electronic signature is affixed to them, thus ensuring the security, certainty and full validity of legal documents signed even in the event of litigation.
It should be pointed out, however, that today the central theme of the computer document is not so much the authorship of the same (who signed), but the responsibility (who has physically affixed the electronic signature).
However: the use of computer documents reduces the passages and distances, allowing to optimize the processes and resulting in a considerable saving of time and resources.
Looking at the future of the way of doing business, in fact, the use of native and signed computer documents with digital tools can only bring unmistakable advantages.
Using, for example, a platform such as that of ROKH allows companies to have the best technologies and services available for the efficiency of legal, corporate and administrative functions in the life cycle management of contracts and related negotiations, exploiting the technology of electronic signatures and
It is clear that companies must look at the computer document today thinking of much more than digital archiving alone: an integrated system of computer documents and electronic signatures allows, in the future, to adopt at a lower cost additional tools of legal technology or artificial intelligence, projecting the