In conjunction with the emergency due to Covid-19, Microsoft recently announced that it had recorded an unprecedented peak in the use of Teams, the collaboration tool of Redmond company that allows, among many other things, to make calls and meetings

On March 19, Microsoft announced that Teams had now counted more than 44 million users a day, a figure that had grown by 12 million in the only seven days before that date.

Those users generated over 900 million meetings and calls in Teams every day of that week. It is to be assumed that these figures are now even higher today.

Over the last three years, Microsoft continued, thousands of organizations, small and large, including 93 of Fortune 100, have used Teams as hubs for team work. Many leading industry organisations are implementing Teams at company level: 20 Microsoft solution customers, Redmond said, have over 100,000 employees who actively use it. Among them, names such as Ernst & Young, Sap, Pfizer and Continental, as well as Accenture, which employs 440,000 employees who actively use Teams.

We see five tips that can be useful, in this emergency period of Covid-19, for employees and professionals engaged in work from home, who use Teams as a tool for collaboration and communication with colleagues and collaborators.

Five useful tips for Microsoft Teams

1. Integration with Outlook and file synchronization

Lupdate of February 2020 introduced a new integrated experience between Teams and Outlook: you can now share a chat from Teams to Outlook by simply selecting the Share option in Outlook (Share to Outlook)

Also in the February 2020 update, Microsoft has also released a new team management experience, enhanced by SharePoint, which offers the ability to sync files with your computer (PC or Mac), view previews of more

2. Create an organizational team

When creating a team, when selecting Create a team from scratch, global administrators also have the additional Org-wide option, i.e. to create a team at the organization level.

The Org-wide team option is currently limited to organizations with a maximum of 5,000 users and offers an option to easily create a team that includes all the users of the organization and that updates via Active Directory.

3. Recording Teams meetings

Microsoft Teams allows users to record group meetings and calls and to capture audio, video and screen sharing. To do this, you need Microsoft Stream enabled for the tenant.

This article in Microsoft’s documentation explains how to record Teams meetings in the cloud and provides information about Microsoft Stream and how to enable it for users.

4. Teams and apps

Teams offers the opportunity to take advantage of different apps published by both Microsoft and third parties. Apps can appear (and can be added) in various positions in the Teams interface (e.g. as tabs in a channel) and serve different purposes; you can then find new ones in the appropriate and homonymous tab.

About app integrations, but in this case in reverse, Slack recently announced the Microsoft Teams Calls app, currently available in beta version, with which users can start a voice or video call to Teams directly from S

5. Tags in Microsoft Teams

Tags, if added to multiple team members, allow you to communicate to a sub-group without having to copy and paste the same message to each team member separately. A tag can then be used in the form @ example

Microsoft and privacy in Teams

Microsoft recently confirmed and reiterated the company’s commitment to the security and privacy of users, even more important at a time like this, when smart working and online collaboration are increasingly pervasive.

Redmond’s company has highlighted that Microsoft Teams users have the utmost control over who can access their meetings or related information. It is possible, for example, to determine who can directly access a virtual meeting and who should wait to be admitted; it is also possible to remove participants during a meeting, to determine who can present or share content and who is only a spectator.

In case the registration of the meeting is activated, all participants are immediately notified and can access directly to the privacy statement. The recordings, stored in a secure archive protected by encryption, are therefore accessible only to participants and persons invited to the meeting.

For it professionals, it is a useful reading of Microsoft’s recent blog post about privacy and security in Microsoft Teams.

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