The Dropbox team has launched new features that make it easier for users to create and maintain an organized and efficient document archive.
It also introduced the fully redesigned HelloSign mobile app to help send, sign and check the status of signature requests from anywhere.
Looking for the document you need can take a long time when shared folders fill in too many files, many of which could be redundant and outdated.
When more people add to the folder, problems still increase, especially if everyone has their own naming conventions and processes to upload and classify files.
To help the team work together more efficiently, Dropbox developed new features that allow you to use automation to stay organized.
These new features are initially available for teams and will soon be available for individual plans and Dropbox Family.
You can create folders that perform specific tasks automatically, such as name, sorting, tag assignment and conversion, each time a file is added to the folder.
Then you can control and manage automated folders and their settings from a central dashboard.
And you can create categories-based file naming standards that can be applied to individual folders. As well as categorizing and ordering files from a folder in subfolders based on dates, keywords or activity level.
Dropbox has also improved content search capabilities.
First of all, with the possibility to search using tags. We can use easily searchable words to label files and folders so that we can quickly find what it takes even if we don’t remember the name of a document.
You can then quickly find and view all photos and videos in a centralized place on the web by clicking on the appropriate item in the left sidebar of dropbox.com.
As for the HelloSign mobile app, this allows you to quickly prepare, send and sign documents even when we are on the move, from your phone or tablet.
You can: upload documents to be signed directly from your phone or other apps; prepare and send new agreements or use templates; follow the status of your signature requests and get updates from the home screen; download and share signed documents directly from your mobile device.
L’app mobile HelloSign is now available on iOS and the Android version is coming.
Staying on Apple platforms, but in this case the macOS version, recently on Dropbox some concerns have been raised regarding native support for Apple Silicon chips, which is still absent.
Dropbox currently supports Apple M1 only through Rosetta technology. But, in response to concerns from users, the company recently stated that native support for the M1 chip family is being tested and that the release is expected in the first half of 2022.